Things to Know Before You Submit/FAQ

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The APPAM Fall Research Conference is a multi-disciplinary annual research conference that attracts the highest quality research on a wide variety of important current and emerging policy and management issues. The submission deadline was April 18.

The conference invites five types of proposals: caucus, paper panels, individual papers, roundtables, and workshops. Some papers submitted either as parts of panels or separately may be considered for poster sessions. Here are details about the four proposal types and the poster sessions.

Caucus: This is a dedicated time for participants to gather informally to discuss new and emerging policy issues, to formulate new research questions, approaches to research and to form possible research collaborations. Similar to last year's Saturday Caucus, this year's sessions will be offered throughout the conference. [Download the Call for Proposals for Caucuses PDF] The deadline for caucus proposals is June 13, 2014.

Paper Panel: A proposals that bundles 3 or 4 papers together to propose a single conference session, and may also include a chair and one or two discussants. Usually, the organizer of a panel proposal is responsible for recruiting all of the papers and other components.

Paper: A proposal for a single research paper to be included in a session with other, separately submitted components. Usually, it is the responsibility of the Program Committee to find an appropriate session for a paper proposal. Alternatively, if you are constructing a panel and find a need for additional papers, we invite you to check the Single Paper Listing for Panel Creation on a weekly basis.

Roundtable: A proposal that bundles 3 to 5 speakers together who are experts on a topic and will speak on a session without presenting papers. A roundtable proposal also may include a session moderator.

Workshop: A proposal for an expository session that will seek to train the attendees regarding a research method, use of a data source, or other similar topic. Workshops often feature only or two presenters, and offer participants a packet of materials to take away for future use.

Poster: A research paper that is presented in a poster format, including the public display of the poster during their appointed poster session and an opportunity to make oral presentations to conference attendees. Often, APPAM offers poster sessions to new/emerging researchers.

Please note that the Program Committee reserves the right to alter, combine and even transform proposals as it builds sessions for the conference.
 
The conference has become the preeminent venue for the presentation and discussion of applied public policy research, attracting more than 1,600 attendees for 250+ sessions across three days of meetings in early November.

Each year, the APPAM president-elect appoints a conference program committee of approximately 50 people to review the proposals submitted for the conference and recommend sessions to be included in the meetings. The program committee members span a wide variety of substantive areas, and an equally wide variety of areas are supported within the conference.
 
APPAM has always included practitioners within the conference, and many non-academic researchers in public policy and management consider APPAM to be their primary professional meeting. APPAM is always seeking increased conference participation from policy makers at all levels of government and other practitioners who are directly involved in the areas of emphasis within the annual research conference.

Please read the following information before submitting your proposal.

  • In order to submit you will need the names, phone numbers, email addresses and affiliations of all participants, including non-presenting authors.
    • For panels, we require the title of the panel and synopsis, all paper titles, abstracts, names, and organizations/affiliations of all presenters, and chair and discussant names and organizations/affiliations.
    • For roundtables, we require a synopsis of the session, moderator name and organization/affiliation, and presenter names and organization/affiliation.
  • When submitting a panel, APPAM now requires a chair and at least one discussant in order to submit a panel. Please ask your chair and discussant about their participation prior to listing them as a part of your submission. If your panel is accepted, they will receive notice from APPAM; we do not want them to be confused about their participation. You can change these chair and discussants later if need be. Please make sure your chair and discussant(s) are aware that conference registration fees must be paid in order for them to participate.
  • APPAM gives preference to diverse, fully formed, cohesive panels, over single papers, when reviewing submissions. Fully formed panels are easier to accept than single papers that need to be grouped into cohesive panels.
  • Sessions that are not diverse or lack cohesion may be rejected or significantly altered, at the discretion of the program committee.
  • Please note: It is our expectation that proposals submitted for inclusion in the conference will exemplify a range of perspectives and methodologies and include a diverse range of participants with respect to affiliation. No panel should include more than one presenting author with the same affiliation. Proposals that do not display organizational diversity are likely to be rejected or significantly altered, at the discretion of the Program Committee.
  • APPAM is committed to promoting diversity in the association. To ensure the conference meets this goal, please consider the diversity of your panel, with respect to race and ethnicity. Proposals that reflect a commitment to diversity, it all its forms, are less likely to be altered.
  • You may submit more than one proposal, however each person may only present once, so if you submit multiple proposals you must arrange for co-authors to present other papers if they are accepted.
  • APPAM is only able to take into consideration scheduling requests for the following reasons: Medical/health, religious observances, and international flight limitations. We will not be able to accommodate schedule consideration for work/school schedules or family matters. If you require schedule consideration due to one of the approved reasons, please contact Jocelyn Mason (jmason@appam.org) with your proposal number and scheduling limitations.
  • You do not need to be a member of APPAM to submit a proposal; however all accepted participants will need to register for the conference in the summer and members receive significant discounts on registration fees.
  • As you are creating your submissions, we encourage you to check the Single Paper Listing for papers that might work well with your proposal to form a complete panel. While we will still encourage/will accept individual paper submissions, complete panels--three or four papers along a common theme, chair and discussant--have a much better chance of being accepted for the conference.
  • Please only submit a proposal if you will be able to attend the conference in Albuquerque, NM. We understand that sometimes things come up, but APPAM has a 50% acceptance rate for submissions so each person that is accepted and cannot attend takes a spot from someone who can attend. When determining if you will be able to attend, please consider that all presenters, chairs and discussant will be required to pay for registration to attend the conference.

Know Before You Submit Questions

Questions And Answers

What types of proposals does APPAM usually invite?

The Fall Conference invites four types of proposals: paper panels, individual papers, roundtables, and workshops. Some papers submitted either as parts of panels or separately may be considered for poster sessions. Here are details about the four proposal types and the poster sessions.

Paper Panel: A proposals that bundles 3 or 4 papers together to propose a single conference session, and may also include a chair and one or two discussants. Usually, the organizer of a panel proposal is responsible for recruiting all of the papers and other components.

Paper: A proposal for a single research paper to be included in a session with other, separately submitted components. Usually, it is the responsibility of the Program Committee to find an appropriate session for a paper proposal.

Roundtable: A proposal that bundles 3 to 5 speakers together who are experts on a topic and will speak on a session without presenting papers. A roundtable proposal also may include a session moderator.

Workshop: A proposal for an expository session that will seek to train the attendees regarding a research method, use of a data source, or other similar topic. Workshops often feature only or two presenters, and offer participants a packet of materials to take away for future use.

Poster: A research paper that is presented in a poster format, including the public display of the poster during their appointed poster session and an opportunity to make oral presentations to conference attendees. Often, APPAM offers poster sessions to new/emerging researchers.

Please note that the Program Committee reserves the right to alter, combine and even transform proposals as it builds sessions for the conference.

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What information do I need to submit a panel?

In order to submit you will need the names, phone numbers, email addresses and affiliations of all participants, including non-presenting authors. For panels, we require the title of the panel and synopsis, all paper titles, abstracts, names, and organizations/affiliations of all presenters, and chair and discussant names and organizations/affiliations.

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What does a strong panel look like?

A strong panel contains three or four papers, a chair and at least one discussant. The panel description ties the papers together and clearly indicates how the panel relates to the conference theme and the selected policy and/or cross cutting area. Strong panels include a diverse range of participants, crossing lines of gender, race, affiliation and research methods and perspective.

In an effort to encourage complete panel submissions over single paper submissions for the 2014 Fall Research Conference, APPAM is posting all single paper submissions on APPAM.org. The listing will contain paper title, author(s), contact information, and abstracts. The listings will be organized by policy area and updated weekly through the April 18 submission deadline.

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Why are a chair and discussant being required in 2014?

One of the most challenging aspects of putting together the fall conference is identifying knowledgeable attendees who are willing and able to serve as chairs and/or discussants. By requiring you to identify a chair and discussant at the time of submission you are assisting committee members and staff in creating complete and focused panels early on. When including a chair and discussant on your panel, make sure the people identified know you have listed them. We contact all listed chairs and discussants when we sent out acceptance notices and it is very difficult to explain to listed participants that they were listed as a chair or discussant by the submitter when they were unaware and are unwilling to participate. When selecting chairs and discussants, please make sure they know they will be required to pay a registration fee to participate in the conference.

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What information do I need to submit a roundtable?

In order to submit you will need the names, phone numbers, email addresses and affiliations of all participants, including non-presenting authors. For roundtables, we require a synopsis of the session, moderator name and organization/affiliation, and presenter names and organization/affiliation.

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When will acceptances/rejections be sent out?

All acceptance and rejection notices will be sent out in early July.

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In the past, I have submitted a panel and it’s been pulled apart, why does that happen?

Sometimes, upon careful review, the program committee decides that a panel would be stronger if certain papers were removed or replaced. This happens for reasons of diversity, to increase panel cohesiveness or to vary perspectives on a certain topic. When this happens they put together an altered panel using other papers available to them in order to create the strongest possible program for attendees. When altering a panel, program committee members may also change the panel title, replace the chair and/ or discussant(s) and reclassify the panel as belonging to a different policy area.

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I have four good papers in my panel, can I submit them?

Yes, you may submit a panel with four papers. In the past there was a strong preference for three paper panels, as attendees prefer them, however APPAM will not show preference to panels with three papers.  Submitters of panels with four papers must be particularly careful to provide a description that stresses the value of the four papers being presented as one panel and how having four papers over three is beneficial.

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How does cross-cutting review work?

The 2014 Fall Research Conference no longer includes cross cutting policy areas. This was a purposeful change, based on a decision by President-elect Jane Waldfogel. It is her hope that by doing away with cross cutting proposals, submitters will work to create panels and roundtables that are naturally cross cutting in scope and will submit them to one of the 14 policy areas instead.

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Why the change to policy areas?

The change to 14 policy areas is based on a decision by President-elect Jane Waldfogel. It is her hope that by broadening the policy areas somewhat, it will be clearer where researchers should submit their proposals, all while encouraging cross cutting sessions across the conference. APPAM seeks to find an ideal balance of policy areas that are easy for submitters to understand, and encompass all the areas of policy that our members have come to expect while promoting broader thinking across policy areas.

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I’m having difficulty submitting my proposal, who should I contact?

If you are experiencing technical difficulties, please contact appam@confex.com. If you have a question about the conference or specific submission criteria, please contact Jocelyn Mason at jmason@appam.org or 202-496-0130 x203.

In an effort to encourage complete panel submissions over single paper submissions for the 2014 Fall Research Conference, APPAM is posting all single paper submissions on APPAM.org. The listing will contain paper title, author(s), contact information, and abstracts. The listings will be organized by policy area and updated weekly through the April 18 submission deadline.  

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Do I have to start and finish my submission in one session?

No. You can start your submission now and finish it at a later date. Upon beginning your submission, you will receive an email with the login credentials unique to your proposal. Keep this email and you will be able to use the information provided to login and complete your submission at a later time. Your submission must be completed by the submission deadline. If any part is incomplete after the deadline, your submission will be deleted and not considered for inclusion in the conference.

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What should I do if I am submitting a proposal for the conference but I need my session or poster to be scheduled on a specific day?

If you have scheduling limitations, please email them to Jocelyn Mason at jmason@appm.org. Do not include scheduling limitations in the description or abstract fields of the submission systems as they are unlikely to be seen and will not be honored. Please limit scheduling requests to reasons of great importance including religious observances, medical needs or international travel limitations. Scheduling nearly 300 sessions is very challenging and requires many sessions to be scheduled during non-preferred time slots, we are not able to accommodate scheduling requests due to family matters or work/class schedules.

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Can I submit more than one proposal?

Yes, you may submit as many proposals as you wish. However, you may only present once so if you submit more than one proposal the others must be co-authored and a co-author must be willing and available to present the work at the conference if more than one of your proposals is accepted.

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Do you accept single paper submissions?

Yes, APPAM accepts single paper submissions. But did you know that fully formed panels have a much better chance of being accepted for inclusion in the Fall Research Conference? To help submitters create fully formed panels, APPAM has created the Single Paper Listing for Panel Creation resource. Single papers are listed with your submitter’s contact information. APPAM encourages submitters to reach out to each other to try to create a fully formed panel. If you find a paper you would like to add to a panel, contact the submitter and see if they are interested in being part of the panel. Alternately, if you submit a single paper, others might contact you to see if you are interested in joining a panel. The page is updated every Wednesday and we strongly encourage you to use this important resource.

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Do bibliographic references count in the 500-word limit for abstracts/proposals?

You do not need to include citation or bibliographic info in your abstract; all text entered in the box counts towards the 500 word limit.

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If a panel is accepted, will the panel description be posted on the web or is the description solely to assist the reviewers?

It will also be posted on the Web.

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Is the deadline of submission midnight on Friday, April 18?

The official deadline is 11:59 p.m. Eastern Daylight Time on Friday, April 18, 2014.

Note that caucus proposals will be accepted through June 13, 2014.

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I am planning on submitting a panel. I will submit the abstracts for each paper. Do the authors of the papers need to submit their abstracts separately as well?

No, submitting them as part of the panel is all that is required. The system will not allow the same paper to be submitted twice.

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Can I submit two papers if neither is co-authored? I understand that I can only present once, but want to increase my chances that one of the papers is accepted.

No, one of them would have to be co-authored in case they were both accepted.

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What is the discussant's role?

You can find information on the discussant's role here.

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What is the chair's role?

You can find information on the chair's role here.

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I have a question about the submission process that's not addressed here. What do I do?

Click on the "Submit a Question" link at the bottom of the page; the page will reload. Simply scroll back down to the bottom and submit your question.

Alternatively, you can email Jocelyn Mason directly with your question.

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Is there any financial assistance provided by the conference if my proposal is accepted for oral or poster presentation?

Unfortunately, there is no financial assistance provided for those whose proposals, papers, and/or posters that were accepted. Presenters also need to register for the conference; there is an Early Registration discount if registration is done before the early deadline.

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Can the chair/discussant be from the same organization as one of the authors?

Yes, though it's generally not preferred and could weigh against the chances of your submission's acceptance.

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